Privacy policy

 
 

Privacy Policy – May 2018

As an organisation we are committed to respecting your privacy when we use your personal data. We use your data as described below and the same relates to our processing of personal data of festival pass-holders or attendees as well as those interested in other Danzibar Festival related activities, campaigns and communications.

This policy does not cover how we use your data to analyse use of our website. We do not currently use cookies or analyse visitors’ usage of our website. Should this change, we will update our privacy policy and create a cookies usage policy, accordingly.

  

Who we are

Danzibar Festival is an initiative of Dance Art Fusion Academy, an organization registered by law in Tanzania (133-621-210). It is an annual event held since 2016 for 6 days on Zanzibar Island, Tanzania. The event includes dance workshops and social events in the Afro-Latin street dance styles of salsa, bachata, tango and kizomba, as well as tourism opportunities.  Guests attend from around Africa as well as Europe, Asia and the Middle East.

 

Our registered address is  Mahando Street Number 2, Plot 446, Masaki Kinondoni, DarEs Salaam, Tanzania

How to reach our Data Protection Officer: You can contact our Director by email to danzibarfestival@gmail.com.

 

How do we notify you of changes to this policy?

We keep this Policy under regular review and place updates on our website, www.danzibarfestival.com. We will also provide notifications of changes (for example, about the purposes for processing your personal information) via email as and when required.

What data do we collect?

We don’t receive any personal data about you other than what you provide to us, either by obtaining a ticket or ‘pass’ to attend one of our events or affiliate events promoted by us, or registering your interest in hearing from us.

How we collect your information

·       From the information you provide to us when you obtain a ticket for one of our events or affiliated events promoted by us, or when you register your interest. This can be either online via our website or owned social media channels, or in person at an event, or via telephonic communication with one of our directors or official representatives

·       When you communicate with us by email or via our website, for example to make enquiries about an event

The type of information we collect

General contact and communications information, including:

·       Email address

·       Your full name

·       In some cases, responses to survey questions or feedback about events

For event pass holders:

·       Details of and related to processing required financial transactions, for example, payment of ticket fees

·       Mobile telephone number

·       Your country of residence

We will contact you annually by email to ensure that you wish that continue to receive general communications from us.

If we lose touch with you over time, we may get in touch via email to ensure that our contact details for you are up to date, allowing us to continue to communicate with you about activities and events. If you do not wish for us to do so, please let us know via email todanzibarfestival@gmail.com.

What happens if you don’t want us to have your data?

You are not required to provide personal data to us. Note, however, that your failure to do so may affect our ability to provide the information you may request. For example, you will not be kept informed about any opportunities or information nor will you receive updates about events that you have obtained passes or tickets to attend. Please note that we are legally required to have contact details of confirmed event attendees, and we cannot honour event passes or tickets unless we have minimal contact information.

Also, we are unable to process your event pass or ticket payments if you do not provide confirmation of payment preferences and confirmation of payment for each pass holder.

The basis for processing your information and how we use it

We may process your personal data because it is necessary for event registration. We use your personal data for the following:

·       To interact with you before or after you attend an event, or register for an event for example, to answer any questions you have

·       Get in touch via the newsletter

·       When you submit an application to perform or participate as a team member

·       To engage with our audience in the planning of and to elicit feedback about our events

·       To deal with any concerns or feedback you may have

·       For any other purpose related to attendance of Danzibar Festival or any other event we are involved with as an organisation for which you provide us with your personal data

We may also process your personal data because it is necessary for ours or a third party's legitimate interests. Our "legitimate interests" include our business purpose and objectives which relate to developing the Afro-Latin community arts including education, culture, music and dance in Dar Es Salaam and beyond, in partnership with our colleagues across the African continent. In this respect, we may use your personal data for the following:

·       To monitor and evaluate the performance and effectiveness of our activities

·       To keep you informed (by letter, telephone or email and other electronic means) of news and information about our events, activities and details of opportunities to get further involved with our work in accordance with your communication preferences and subject to having your consent for being contacted by electronic means

·       To ensure that our communications are relevant to you and your interests and to assess your likely ability to contribute to these objectives and the community

·       Administrative purposes, for example in connection with your attendance of events you have registered for or attended

·       Publishing stories and news items about Afro-Latin dance and community members’ work and other achievements on our website (www.danzibarfestival.com)and in electronic publications

·       Conducting surveys or other research

·       Internal record-keeping, including the management of any feedback or complaints

We may also process your personal data for our compliance with our legal obligations. In this respect, we may use your personal data for the following:

·       To meet our compliance and regulatory obligations, such as compliance with the applicable national company laws, anti-money laundering laws and tax reporting requirements

·       For the prevention and detection of crime

·       To assist with investigations (including criminal investigations) carried out by the police

We may also process your personal data where:

·       It is necessary for the establishment, exercise or defence of legal claims (for example, to protect and defend our rights or property, and/or the rights or property of our event attendees)

·       We have your specific or, where necessary, explicit consent to do so

With your consent, we may process your personal data to provide you with information about our events, activities and details of opportunities to get further involved with the organisation or community, for example, by sending you updates, newsletters, event registration emails and news alerts. We may send you these communications by electronic means (meaning, principally by email) only with your specific consent. If you do not wish to receive such information, you can opt out of any emails using the links in the message. Alternately, if you wish to receive this information only by certain means of communication, you can update your communication preferences via our website or by email to danzibarfestival@gmail.comnow or at any time in the future, and your details will be updated.

 

Sharing your information with others

For the purposes referred to in this privacy notice and relying on the bases for processing as set out above, we may share your personal data with certain third parties. We may disclose limited personal data to a variety of recipients including:

·       Only where there is a legitimate reason for their receiving the information, including third parties where we have engaged reliable suppliers to process data on our behalf (such as for events management purposes)

·       As part of administering our membership system or events

·       Internal and external auditors

·       Only aggregated data in a non-personal form will be used to monitor our success in terms of Afro-Latin dance and community development goals, or in support of applications for funding and sponsorship or when we are legally required to do so, in the case of governing bodies

·       We do not sell your personal data to other organisations

 

How long your information is kept

The organisation has a data retention policy and disposal schedule which determines how long data will be held. Danzibar Festival will hold your data for up to 5 years after you last interacted with us or as long as is legally required. Please contact us if you have any questions about data retention via email to danzibarfestival@gmail.com.

 

Your rights

You have the following rights:

 

·       To obtain access to, and copies of, the personal data that we hold about you

·       To request that we cease processing your personal data if the processing is causing you damage or distress

·       To object to certain marketing communications

·       To require us to correct the personal data we hold about you if it is incorrect

·       To require us to erase your personal data (with the exception of our legal requirement to keep details of invoices and payments made to support out accounts)

·       To require us to restrict our data processing activities (and, where our processing is based on your consent, you may withdraw that consent, without affecting the lawfulness of our processing based on consent before its withdrawal)

·       To receive from us the personal data we hold about you which you have provided to us, in a reasonable format including for the purpose of you transmitting that personal data to another data controller; however, we reserve the right to send data in the simplest, most comprehensive way possible

·       To object, on grounds relating to your particular situation, to any of our particular processing of your data

·       To object to activities where you feel this has a disproportionate impact on your rights

 

Please note that the above rights are not absolute, and we may be entitled to refuse requests where exceptions apply, for example, where we are required by law to hold specific data. If you have given your consent and you wish to withdraw it, please update your details via email to danzibarfestival@gmail.com. Please note that where our processing of your personal data relies on your consent and where you then withdraw that consent, we may not be able to provide all or some information to you once you have opted out.

If you are not satisfied with how we are processing your personal data, you can make a complaint to the relevant information commissioner or applicable body in your country.

If you are in the UK, you can find out more about your rights under data protection legislation from the Information Commissioner's Office website available at: www.ico.org.uk. We will endeavor to provide details for the applicable authorities in Tanzania and other countries upon request.

If you have any queries about this privacy notice or how we process your personal data, or if you wish to exercise any of your rights under applicable law, you may contact our operations team by email at any time, to danzibarfestival@gmail.com.